Business Optimization - Getting more done in less time

Business Optimization - Getting more done in less time
Owing a business is an audacious task. There are numerous
things that need to be completed in a day. It gets so
frustrating that owners and fitness professionals question
how all will get accomplished. The crux of the issue lies
not in the amount of time or lack of time, but organization.

The successful entrepreneur is well organized. The more
organized the professional the easier the day. The best and
most successful understand how to move around the hurdles
in a structured manner so that they accomplish more- with
less.

I recall many years ago living in New Jersey and commuting
to Manhattan, one frequently stopped to pay tolls. These
necessities are required for road improvements, etc. yet
they become any annoyance and add time to your commute.
Tolls create agitation because you need to stop and
restart, they frustrate you as you fumble for ways to weave
through the longest line to ease your commute and finally,
distract you as you watch other foppish commuters.

There are three tolls in your life and your business that
disrupt your day they are:

1. People

2. Problems

3. Processes

Each of these factors contributes to a waste of time,
energy and euphoria and manages to throw your days into
pandemonium. For you to gain instant organizational
momentum you must embark in three ideologies:

* You must have some selfishness

* You must keep in mind moments do not return

* You must embrace the issue and make an immediate change
If you keep these in mind throughout the day your disarray
will lead to order.

When we look at organizational skills we need to first
understand what gets in the way of efficiency and
organization and the most common cause of disorder.
Procrastination detains you. When you steer away from
confrontational or imperative issues you back up other
issues creating a domino effect.

There are a number of major reasons for procrastination
such as is a FEAR. The issue takes too long to complete, is
too boring or simply is ridiculous and takes time from
something else. Yet, research shows that in 98% of
instances when procrastination exists, the excuses for
procrastinating actually take more time then the issue
itself.

If you find yourself not dealing with things, paperwork is
piling up and calls unreturned then you must absolutely
begin to change you habits. Paperwork, calls and reports do
not disappear because of avoidance they grow LARGER!!!

Self-management is simply the result of developing good
habits and letting them control you. or another way to look
at it is don't let bad habits control you you are in
charge...so you make choices. In order to overcome
procrastination one must meet it head on. Moreover, there
are numerous things you can do to refrain from
procrastination. They include:

1. Get the things you hate to do completed first. Stop
putting things off until tomorrow or the next day since it
will not get accomplished anyway. Get the calls, the
reports, the meeting with the nasty client all out of the
way first and the remainder of the day is easier.

2. Stop seeking alternatives through email and voice mail.
Many individuals hide behind electronics. Refrain from
wearisome habits and confront the issue. The manner in
which to stop poor behavior is confronting it. This is what
you tell your clients, isn't it?

3. Stop pondering. More time is spent on not conducting the
task then physically doing it. When surveyed, 93% of
participants stated that blowing off the issue took more
time than the physical issue. Pay bills twice per month;
make calls and emails first, etc.

4. Prioritize. Most people simply lack good planning and
goal setting. The only way to stop sputtering is simply to
prioritize. Plan the day and stick with it, do not enable
interruptions.

There are also some additional guidelines for sanity and
organization:

1. Create time frames - block out times in a day for
specific activities and events. Do not enable interruptions
during these imperative times.

2. Hold yourself accountable - ensure success by keeping to
times and to goals. You hold your clients and relatives to
specific schedules why not yourself?

3. Keep only one list - good organizers place information
in one place so that they are not distracted. The problem
with most people is that they don't keep a list at all.
Others have too many, to remain atop the issues have one
list such as a to do and keep it in a location where you
are most apt to view it.

4. Keep a notepad wherever you are - One of the best
methods for organization is to keep pen and paper with you
at all times, if you are technologically desirous then a
recorder. During a single day individuals have numerous
thoughts. When was the last time your great idea would
place you as the world's wealthiest person only to forget
the idea hours later? With so many distractions
interrupting our days it is best to record those precious
moments. Keep a notepad wherever you go: auto, airplane,
business bag, knapsack, nightstand, bathroom etc. Never
lose another thought. Once you create the memory then
transpose the idea to your main list for ultimate success.

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Drew Stevens PhD
http://www.gettingtothefinishline.com
Drew Stevens Phd works with organizations to maximize sales
in less time. Drew can assist your organization with sales
or customer service. Order his latest book now, Split
Second Selling available on Amazon.com or at his
website,http://www.gettingtothefinishline.com/products.php