Pharmaceutical Conferences ABPI Compliance

Pharmaceutical Conferences ABPI Compliance
There are many things to keep in mind when arranging
pharmaceutical conferences. These include selecting the
location, booking the venue and accommodation, organising
equipment and attending to a multitude of other details.
At the same time you have to be sure that everything you do
complies with the 2006 code of practice of the Association
of the British Pharmaceutical Industry (ABPI).

Before beginning any arrangements, therefore, you will need
to understand all the factors that could lead to a breach
of the code. Alternatively, you can take advantage of the
knowledge and expertise of a venue finding agency that
specialises in pharmaceutical conferences. While you still
have the ultimate responsibility to make sure your event
complies with the code, the help of an experienced agency
will enable you to carry out the task much more easily and
efficiently.

When you hand over the planning of your pharmaceutical
conferences to a venue finding agency certified by an
industry consultant, you also hand over any worries about
breaching clause 19 of the ABPI code of practice. Under
this clause, companies are allowed to provide appropriate
hospitality to members of the health professions in
association with events, as long as that hospitality is
secondary to the main educational purpose of the occasion.
This results in a complexity of issues for organisers of
pharmaceutical conferences, requiring them to make
decisions about whether such issues as choice of venue,
equipment, and activities comply with the code and whether
the cost and quality of the hospitality is out of
proportion to the level of the event. Breach of the code
can lead to heavy sanctions. By using a venue finding
agency to take care of the planning of your pharmaceutical
conferences, you ensure that the event will comply with the
code. Funded by hotels and conference venues, such
agencies can provide a quality but free service, helping
you to obtain the best possible rates for the cost of your
pharmaceutical conferences, while also providing you with
invaluable advice and support on other aspects of event
organisation.

Locating and booking a suitable venue is one of the most
important services a venue finding agency can provide for
organisers of pharmaceutical conferences. Equipped with
knowledge of the ABPI code of practice, the agency can
advise you on the selection of a venue that is appropriate
to the purpose of the event and is in a suitable location.
It can also set up site visits for you, and arrange
meetings with staff at the venue. Some agencies will send
a representative to such meetings, if required, and will
save you time by working with the venue staff on pre-event
issues to ensure the smooth running of the conference.

As well as helping to locate venues for pharmaceutical
conferences, venue finders are also able to give
professional advice on whether the planned event achieves
the correct balance between educational content and
hospitality as required by the ABPI code of practice. This
is a complex area, requiring expert knowledge. It can
involve such issues as the timing, costs, and quality of
the hospitality provided at pharmaceutical conferences, the
advertising emphasis, the activities offered, and the
materials used, as well as the venue itself. A venue
finding agency that understands the conditions of the code
of practice in relation to pharmaceutical conferences can
assess whether everything related to the event is in line
with the code, thereby saving you time and worry.

Finding suitable and available accommodations when
attendees at pharmaceutical conferences need to spend one
or more nights in the area is also a major undertaking,
especially if you are not experienced at negotiating rates
and comparing packages. With its specialist knowledge of
hotels, rates, and booking procedures, combined with
awareness of your event and your needs, a venue finding
agency can save you time and trouble by sourcing a
selection of suitable accommodation from which you can
choose. An agency can also negotiate the best possible
rates for accommodation required by attendees at
pharmaceutical conferences and take care of booking
enquiries on your behalf.

Other areas in which pharmaceutical conferences must comply
with the ABPI code of practice include the choice of
materials used before and during the event. Everything
from letters of confirmation to equipment used by speakers
needs to comply with the code, and must not give the wrong
impression regarding the content of the meeting. Leisure
activities offered to attendees at pharmaceutical
conferences are also affected by the code. They need to
relate to the main educational purpose of the event rather
than to entertainment only.

In addition to the numerous tasks always associated with
such events, therefore, the organisation of pharmaceutical
conferences requires special care and knowledge. Like
other pharmaceutical companies, you may decide to seek help
to ensure compliance with clause 19 of the ABPI code of
practice. By using the free services offered by a venue
finding agency that specialises in pharmaceutical
conferences, you will ensure that your arrangements are
acceptable under the code and that you have more time to
focus on running a successful event.

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